Community Events and Space Bookings

Booking Your Event at the UBC Farm

With a unique farm and forest setting right here in Vancouver, the UBC Farm provides a stunning site for our community to host celebrations, ceremonies, learning, and gatherings.

People from around the world have discovered the UBC Farm as guests to festivals, conferences, long table dinners, weddings, picnics, birthday parties, BBQs, corporate parties, reunions, field dinners, music and sports events, meetings and retreats, bonfires, outdoor movie screenings, photo shoots and more. We have a variety of outdoor and indoor spaces within the farm that can accommodate different scales of activity. The UBC Farm is a simple, straightforward, self-serve space, which allows a great deal of flexibility for community members to create the event that they would like.

The Farm can provide some amenities and resources and maintains the site, but details such as rental equipment, sound, lighting, chairs, and tables, catering etc. are the responsibility of the renter. Many spaces are heavily used by our own programming so book well in advance of your preferred date.

Tell us what type of gathering you are planning through the bookings request form below and our site administrator will get in touch about our availability. We review all requests on a case by case basis to ensure all events fit within the spirit and mandate of the Centre for Sustainable Food Systems.

We are now booking for 2018 and 2019.

Click here for the UBC Farm Site Use Guide

Steps to booking a space at the UBC Farm:

  1. Review the UBC Farm Site Use Guide; this document provides information about our site rules, booking rates and procedures.
  2. Schedule a site visit or put a date on hold by submitting a Space Booking Request Form
  3. If you have never been to the UBC Farm before and your date is available, UBC Farm staff will contact you to arrange a visit to the site to ensure you are fully aware of the site’s conditions.
  4. After discussing the details of your event with our site coordinator and receiving approval for your event, we will issue you a formal quote.
  5. Once your event is approved, pay the confirmation deposit to secure the booking.
    • Once the prospective renter has toured the site, the date may be held without a deposit for up to 1 week, upon request. This does not guarantee your date. We will attempt to reach you if another party shows interest. Once notified, 48 hours will be given to secure the booking by submitting a deposit, otherwise, your date will be made available to other renters.
  6. Space Use Contracts:
    • UBC groups: For UBC groups (e.g. faculties, departments, courses) paying for their bookings via JV, we will determine if a proposed event is suitable and provide permission for use. No legal contract is required, though payment details apply. 20% discount and no-GST is applied to your booking total.
    • Private rentals: A signed contract is required for all rentals by non-UBC renters. This agreement takes some time to process, as it has to be reviewed and signed by the University Counsel’s office. Farm staff will work with you to complete this agreement. This process needs to be started at least 8 weeks prior to your event date.
    • Please note that your total rental fee must be confirmed for this contract to be completed; it is ideal to determine your dates and times for your booking as soon as possible to avoid delaying this process and losing your preferred date.